The University's ultimate goal is to satisfy requests for information through routine channels and use the formal access request procedure under FOIPOP as the avenue of last resort. What is our incentive? Quite simply, processing formal requests and appeals under FOIPOP is more expensive and time consuming than providing predictable access to pre-identified categories of information.
For the purposes of the Act, information may be divided into two categories: personal information and general information. Any person (an "applicant") has the right to access and to a copy of personal information held by the University (section 5(1)) subject to exemptions specified in the Act (section 12 - 21). An applicant does not have to give reasons for requesting information.
As an employee of Saint Mary's University, when you receive a request, immediately contact the University's FOIPOP Chief Administrator, Claire Milton, at privacy@smu.ca
Procedure
Each Academic or Administrative unit will designate a FOIPOP liaison person or persons to whom requests to see and copy records containing information about faculty, staff, students or the University in general may be made. In some cases all staff will need to be familiar with FOIPOP legislation.
An application must be in writing and forwarded to the FOIPOP Administrator for processing according to the FOIPOP Application Process for Saint Mary's University as outlined below.
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