Welcome to Web (WW/WX) Courses Proctoring Examinations:
With any examination students are responsible for knowing the date, time, and location of their formal examinations. To help with this, you can access and print your personal formal examination schedule from Banner Self-Service. Please note that while the schedule is accurate at the time of viewing/printing, it may be subject to revision without prior notice. Therefore, it is your responsibility to ensure they have the most up-to-date schedules.
Proctoring Services:
Students registered in a web (WW/WX) course and not for a hybrid or remote course and live 100 km or more from the campus and need to write a midterm or final exam must arrange for exam invigilation. It is your responsibility to make the arrangements and complete the proctor form. If you require a proctor for your web (WW/WX) course, please fill out the proctor form located at the bottom of this page or contact your course instructor via email.
Arrangements for the Proctoring of an Exam for Saint Mary's University
If you live more than 100 km away from the University, you have two options for writing your exam(s): on campus or with a proctor.
Students who are taking both web (WW/WX) courses and on-campus courses in the same term must be available to write exams on campus and are not eligible to write with a proctor, except in exceptional circumstances approved by the course instructor.
If you choose to obtain a proctor, it is your responsibility to arrange for a proctor who is acceptable to Saint Mary's University. The selected proctor needs to be identified with sufficient time for the University to assess the selection.
Students within Canada: You can utilize proctoring services offered by most post-secondary institutions or through specialized proctoring service providers. If you are accessing a service through another educational institution that does not have a dedicated proctoring department, we will consider a university professor as an acceptable proctor. In cases where neither a post-secondary institution or a specialized proctoring service is not available in your area, we will consider a secondary school principal or teacher as an alternative proctor.
Students outside of Canada: Students who are writing exams outside of Canada will require a proctor employed by a post-secondary institution. If a post-secondary institution is not available, a high school with a suitable invigilator, such as a teacher, will be considered.
To avoid conflicts of interest, a proctor cannot be a family member, relative, classmate, co-worker, immediate supervisor, friend or a coach.
You must provide the proposed proctor's information to the course instructor or the Studio for Teaching and Learning at Saint Mary's University no later than two weeks before your scheduled exam, preferably one month prior.
Student Responsibilities
Here are guidelines for students using a proctor for their exam:
Proctor Responsibilities
Here are guidelines to help a proctor determine whether they wish to invigilate a proctored exam for a student:
Studio for Teaching and Learning Responsibilities
Please note: This form is only to be filled out by students who are registered in Web courses with the extensions of WW or WX / AW or BW.
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Saint Mary’s will arrange for and pay for the courier delivery of the exam to the student’s proctor. It is the student’s responsibility to pay for the return of the exam to Saint Mary’s University by courier or some other secure delivery mode which has been approved by the University.
The usual exam time frame is three hours. Exams are to be written in a suitably quiet location without access to reference or study materials or electronic devices except as designated by the course instructor.
The proctor will be asked to sign a statement attesting to the terms and conditions of the examination, and to return the exam in a timely manner according to the procedures identified by Saint Mary’s University.
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