Safe Disclosure

Saint Mary’s University is committed to fostering a safe and ethical work and learning environment. The university encourages university community members to report concerns about matters that are inconsistent with this commitment. In support of this commitment, the university has established a Safe Disclosure Policy and procedures. The Safe Disclosure process provides a confidential and safe channel to report concerns about:

• Breach of a University policy
• Violation of a legal or regulatory requirement
• Research misconduct
• Financial misconduct
• Matters that you do not feel comfortable reporting through other University channels or processes (scroll down to Issues and Resources Chart)

The Policy underscores the university's commitment to conducting its activities and managing its resources with integrity and provides a mechanism for university members to confidentially and/or anonymously disclose concerns about suspected improper or unethical activity.

As an additional layer of support, the university has engaged the services of Grant Thornton CARE as a confidential method of disclosing concerns. Visit the CARE site for more information.

The Safe Disclosure Policy applies to all employees, students, volunteers, contractors and suppliers of Saint Mary's. It does not replace other codes and policies on conduct, such as Research Policies, the Code of Student Conduct Policy, the Sexual Violence and Harassment Policy, and others.

Important Note: If you have a concern, please review existing policies in place to address specific areas of concern.  Before reporting under the Safe Disclosure Policy, review the chart below for specific guidance. Reporting under the Safe Disclosure Policy is for situations where there is no specific policy or when you are not comfortable using the specific channel or resource for bona fide reasons.

Thank you for your attention to this important information and for making Saint Mary’s a positive, safe, and respectful place to work and learn.

Issue	Policy	Responsibility	Contact
Sexual Violence and Harassment	Sexual Violence and Harassment Policy	Sexual Violence Advisor	Sexual Violence Support Centre sexualviolence@smu.ca 902-420-5215
Discrimination and harassment, employment equity	Conflict Resolution and the Prevention and Resolution of Harassment and Discrimination Policy	Director, Diversity, Inclusion & Wellness	Deborah.brothers-scott@smu.ca 902-496-8265
On-campus security concerns and first aid			Emergency: 902-450-5000 Non-emergency: 902-420-5577 security@smu.ca
Student non-academic conduct matters	Code of Student Conduct Policy 8-1020	Director, Student Accessibility, Wellness, and Success	studentconduct@smu.ca
Academic integrity – student academic conduct	Academic Regulation 18 (undergraduate) and Academic Regulation 33 (graduate)	Academic Integrity Administrator	academicregulations@smu.ca
Respectful workplace issues	Declaration of Respect	Respectful Workplace Advisor	respectfulworkplace@smu.ca
Occupational health and safety matters	Safety Policy	Human Resources Officer (OH&S and Wellness)	valerie.wadman@smu.ca hr@smu.ca
Employment matters		AVP, People & Culture	hr@smu.ca
Workplace accommodations		Return to Work Accommodations Consultant	graham.mackenzie@smu.ca
Research issues	Conflict of Interest Policy 8-1003 Integrity in Research Policy 8-1007	Dean of Faculty of Graduate Studies and Research	dean.fgsr@smu.ca
Procurement issues	Refer to Procurement Policies listed at Alphabetical Listing	Manager, Procurement Services
Privacy issues	Privacy Policy	Privacy Officer	privacy@smu.ca